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Practical Tips to Plan an Event Successfully


Planning an event, be it whatsoever, weddings, birthdays, anniversaries, Thanksgiving, year-end holidays, corporate meetings, you will always find some time with unforeseen situations and will require a quick fix economically.

It would be impossible to play all the important points when it comes to solving common problems presenting an event, put on a buffet or a party. But try to enumerate some of them in order that the answers will be useful in the future.

What to do when more people turn up last minute?

•    One thing that is very important to keep in mind is to check not one or two times the number of guests but it is necessary to also seek help from someone close to you to keep track of those who are coming and keep you informed at all times so that it is easier to add numbers in some of the dishes or sauces and resolve the problem that way.

•    Another tip is to keep confidentiality if something like that happens as it would be embarrassing to anyone and feel bad to hear any inappropriate comments.

•    Always try to have a small surplus of salad and bread rolls since they are not very expensive things and can help you meet your guests and re-calculate the portions of meat, chicken or fish you had to originally serve.

•    If you know that due to the unexpected increase in the number of diners, there is not enough salad for example, it would be appropriate to get a waiter to serve source buffet where there is the problem, doing all this in a very normal and sneaky way.

What to do when you forget something?

•    You should always carry a written list of items, ingredients, people in charge of something, telephone numbers, steps and details that need your attention.

•    Always have emergency assigned a driver if you need someone who has to go out and buy some stuff in emergency.

•    Keep reminding to those who will help you with the organization of the party and don’t assume about anything that they will do without your asking.

Your food tastes delicious but be appealing with buffet presentation too.  

•    Use different sizes, colors and textures as well as designs in tablecloths, napkins and other fabrics that are going to be used at the tables. Try skirt table covers for the legs of the tables, especially on the sides that will be visible to your guests.

•    Create different levels to present the food in one table helping medium boxes, baskets, heavy glass blocks, etc. and cover them with different fabrics, tablecloths and napkins including other colors but always strive for harmony in decorating.

•    Present cheese and fruits in square mirrors to add more dimensions to your table.

•    Play with the colors and sizes of candles and candlesticks.

•    Make floral arrangements for the tables which are different from each other in shape and colors of the flowers to reduce monotonous style.

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